First Medical Suite™
First Medical Suite™is a comprehensive Practice Management System designed to improve office productivity with many features, reduce errors, improved patient face time and overall patient satisfaction.
First Medical Suite™ is a combined package of our trademark FirstEMR™, the electronic medical records and the practice management system, First Medical Office™. Your practice’s clinical and practice management sides will work hand-in-hand for better communication and improved accuracy. From start to finish, you can rely on First Practice Suite™ for improved patient care and optimal business performance.
Document encounters faster with customizable templates and forms that adapt to your preferences, specialty and unique workflows.
Eliminate paper by consolidating consult letters, patient files, Insurance IDs, consent forms etc. with built-in imaging functionality.
Transmit orders and receive results electronically with bi-directional HL-7 compliant interfaces; simplify decisions with automated flagging of abnormal results; analyze track and trend results with built-in graphing functionality.
Features
Resource Definition
- Multi resource scheduling – independent time intervals for providers technician, rooms and clinical equipment
- Resource and location start and stop times for each day of the week
- Multiple location scheduling
- Practice location scheduling
- Practice definable time blocking
- Resource specific procedure linkage definition
- Reserve time slots for specific procedure
- Fully customizable scheduling templates
- Ability to define viewable appointment content
- Customize screen settings, appointment types, durations, overlooking features, time slots, intervals and more
- View appointments by day, week, month or multiple resources
- Simultaneously view up to 4 different providers o resources
- Color code appointment types and time blocks
- Ability to double, triple or quadruple book appointment time slots
- Emergency appointment indicator
- Practice definable auto refresh – keeps al appointment screen current
Patient Scheduling
- Locate appointments by date, time, resource, procedure, location or provider
- Schedule multiple patient appointment at the same time
- Real-time eligibility checking
- Schedule recurring patient appointments
- Detailed history for all appointment changes
- Appointment confirmation – interface to automate confirmation systems
- Select the next available appointment based on the patient preference
- Time stamp patients arrival, activation and check out to track waiting time
- Access and update patient account information
- Pre-authorization alerts and referral alerts
- Post charges and co pays from scheduler
- Simultaneous schedule appointments for multiple doctors, technicians and /or facilities
- Print a Superbill for each patient as they check in
- Accommodate on demand or batch printing or customized encounter forms
- Numerous view and reports available including schedule printouts by provider/room, daily/weekly schedule report, monthly density report, and reports for no shows cancellations and reschedules
- Search by day, time, place, provider and appointment type
- Simultaneous display of up to six different dates, providers, rooms
- Effortless modifications to existing appointments with only one or two mouse clicks
- Extensive customization – customized screen settings, user defined appointment types, appointment durations, over booking features, time slot intervals by provider/room etc.
- Separate office and surgical schedules
- Automatic recall reminders
- Wave scheduling
- Charge slip and label printing for chart preparation
- Integrated with Managed Care Module
- Schedules delivered to PDA or other hand held devices
Encounter & Documentation
Practice Information Management - Comprehensive patient information – including demographics, insurance, appointments, contacts, referrals, notes, case management details and more.
Security - Security is controlled for each group of users or on an individual user basis, and each session requires an authorized login and password. Audit trail embedded in the system documents who touched what document when and why and daily report is generated at request
Template Editor - Templates utilize drop-down lists, check boxes, and buttons to speed the data entry process during patient encounters. Each template features standard problems, diagnoses, conditions, allergies, medications, and symptom lists for your specialty to help standardize care across the practice and increase physician efficiency.
Coding Optimization - FirstEMR™ has embedded the Alpha II CodeWizard in our System to help you address these issues. Alpha II scrutinizes your encounters just like a carrier does, so your reimbursement is not compromised or delayed by coding errors.
Instrumentation – Partnering with MidMark Diagnostics, FirstEMR applications support connectivity with diagnostic devices (EKGs, ultrasounds, and those that record vital signs, for instance) to create a seamless and more accurate method to capture, view, and record patient data at the point of care.
Report Generation - Flexible and easy to use, the software composes sentences and paragraphs based on selections and entries made during the patient encounter. Integrated module creates a wide variety of printed documents automatically, with only a few simple keystrokes.
Charting - At the heart of FirstEMR™ charting system maintains a complete patient record based on input templates completed during patient encounters. All data captured through these templates, along with images such as photographs, scanned documents, lab results, drawings, and/or typed text or signatures, are stored in the patient record and are easily searchable and reportable.
eSuperbill - The FirstEMR™’s electronic superbill enhances this process by allowing physicians to quickly document diagnoses and services rendered during a patient encounter. The immediate capture of this information minimizes the chance that legitimate charges are missed or that supporting documentation or diagnoses are overlooked.
ePrescribing - FirstEMR™ has partnered with NewCrop, provides an ePrescribing module that allows physicians to order, record, and transmit a prescription directly to the pharmacist, ensuring that no information about dosage, frequency, etc., becomes lost in translation or transport.
Drug Interaction - Allergy, drug and pregnancy interaction review from First Data Bank, minimizes risk by automatically checking new prescriptions against a patient's medication list and recorded drug allergies to help prevent interactions and/or medication errors.
Fax Integration - Fax Integration Services help ensure that prescriptions, documents, template notes, and ICS images are transferred accurately from FirstEMR to pharmacies, other physicians, labs, and payers.
Lab Order - physicians can order studies and tests. The orders are digitally transmitted directly to the appropriate party. When testing is completed, results are digitally transmitted back to the originator for review, acceptance and storage in the patient’s EHR file.
Workflow Manager - The dashboard and can be customized for each user, depending on the role the user plays in your practice. Each individual’s dashboard assembles a variety of high-priority functions and keeps them easily accessible throughout the course of the day, highlighting functions and alerts that impact ongoing business management issues.
Document Generation - Flexible and easy to use, the software composes sentences and paragraphs based on selections and entries made during the patient encounter. This integrated module creates a wide variety of printed documents automatically, with only a few simple keystrokes. WSpell checks and suggests words with correct spellings.
Electronic Chart (Face Sheet) - Physicians can quickly review the information and then conduct a more efficient office visit. This allows both the patient and the doctor to immediately focus on the health concerns presented.
Billing and Claims
Comprehensive Demographics Capture - Capture photos, insurance card scans, and additional demographics data to build a better database of your patient population.
Fee Schedule Management - Enter an unlimited number of fee schedules, including the ability to differentiate prices by modifier. Automated tools simplify updating, and alerts notify staff when payers do not reimburse at the contracted rate.
Automated Charge Entry from Chart - Automatically post all charges for the day with one keystroke -- saving huge amounts of time for both in-house staff and billing services.
Code and Modifier Linking - Improve charge capture and supplies tracking by warning users to bill for commonly forgotten items. Short lists of applicable modifiers assist staff to ensure correct usage and improve reimbursement.
Automatic Secondary and Tertiary Insurance Billing - Prompts notify staff if there are secondary payers and automatically queues them for billing.
Powerful Guarantor Cross-Billing Capability = Eliminates the need to duplicate patient accounts for workers comp, employer paid visits like drug screens, divorced parents, and similar situations.
In Depth and Flexible Reporting - Standard reports are fast and include a multitude of parameters as well as convenient drill down capabilities for focusing on specific data sets. Custom reports can be produced using Crystal Reports.
Comprehensive Reporting - Built in reports, integration with Crystal Reports, drill down, and graphing give users flexibility to track activity, review practice data, analyze performance, and import custom reports.
Recall Reporting - User defined recall types allow for patient follow up. Print lists, letters, and mailing labels based on a variety of recall criteria.
Benefits
- Minimize Adverse Drug Events, drug-drug, drug-allergy and drug-disease interactions and contraindications; fax, e-mail and electronically transmit prescriptions to pharmacies and authorize refill requests online.
- Develop patient and condition-specific treatment plans and monitor progress with customizable flow sheets.
- Utilize industry standard clinical decision support knowledge base providing information on preventive care, disease management, drug information, patient education, procedures and other medical topics.
- Analyze population-wide disease patterns and service utilization trends with built-in reports.
- Automatically generate recall and follow-up letters for patients requiring routine physical, follow-up consultation, medication refill or lab test.
- Create patient and population level clinical reminders based on age, gender and medical condition; link diagnoses, procedures and medications to reminders to automate care management.
- Manage referrals and electronically transmit consultation letters to referring providers.
- Simplify billing through integrated E&M coding and automatically generated charges & claims.
- Engage patients and referring providers through the integrated, self service patient information portal.
- Ensure privacy, track user activity and control information access with comprehensive Audit Trail and
- Release of Information management.
- Securely access information from anywhere, at any time over the Internet and via hand held PDA/wireless devices.
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